Erasmus - case study

A comprehensive platform for managing international exchanges of students and academic staff. The platform streamlines and simplifies every stage – from recruitment and documentation to communication with partner universities. All within Erasmus Without Papers (EWP).

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Challenges

Traditional international exchange management still depends on paper documents and manual updates. This results in a high administrative workload for universities, a greater chance of errors and limited control over the process.
Complex administrative processes
Handling international exchanges requires collaboration across multiple departments, manual completion of documents, coordination of deadlines and communication with partner universities. Without a unified tool, every change requires extra time and effort.
Low automation, unreliable data
Information is spread between different systems. There is no single source of truth, making it difficult to quickly access up-to-date data and generate reports. Automation is non-existent or insufficient, resulting in many tasks being repeated manually.
Risk of manual errors
Manual data entry and document handling significantly increase the risk of costly mistakes. Errors in student data, deadlines, or documentation can lead to serious delays, funding issues, and non-compliance with exchange requirements.

Key features

We understand the challenges faced by the administration, from data protection and recruitment to system integration and AI implementation. These aren’t just “features” for us, they’re everyday challenges that we recognize and solve.

Mobile support

Online recruitment

Digitally available documents and procedures

Knowledge base with exchange places

Integration with the university's internal systems

Automation synchronization and process standardization

Benefits for your university

Gain clarity, save time and take full control over the international academic exchange process. The platform simplifies administration, improves the student experience and enhances data security - all tailored to the needs of your institution.
80%
Shortened process completion time
70%
Increased operational efficiency
90%
Reduction in paper-based documentation
100%
GDPR compliance and full data security
100%
Complete control over data and access permissions
Screenshot from Erasmus application – dashboard on smartphone.
Scientific publication

Erasmus system

The result of close collaboration with universities and development grounded in academic research. Its solutions were presented in the scientific publication Extended Communication Networks: The Case of Integration with the Erasmus Without Paper System, showcased at the International Conference on Innovative Solutions in the Economy: Transport, Logistics & Production in 2023 and published in the book Innovative Economy and Industry.
https://ludzie.nauka.gov.pl/ln/profiles/krzysztof.rewak.J7BAUthOF6v/publications/866d4a86-ca9d-45ab-a5a1-2b417aeb306c
authors: Krzysztof Rewak, Kamil Piech

Security by design

The platform ensures the highest security standards. User data is stored in full compliance with GDPR, and access to the system is restricted to authorized users only.

Ready for a digital transformation of your university?

Looking for a trusted partner to digitalize the Erasmus programme at your institution? Fill out the form and we will get in touch with you.

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